Registration Memos

Institutional Funds Memos

Pre-Award Phase Memos

  • Memo No. CCDP-2023-216 Hiring of Project-based Project Manager, Administrative Staff, and Messengers to be Included in the Line Item Budget (LIB)
  • Memo No. EHRO-2016-159 Permit to Conduct Research
  • PGH Memo 2020-166 Flowchart for registry of admission & discharges (RADISH) access for research & training activities

Policies Related Memos

Payment of Staff

Expense Reports, Cash Advance

  • Memo No. CCDP-2016-010 A Checklist of Mandatory Supporting Documents for Liquidation of Cash Advance for Travel (Local and Foreign) and Special Purpose Cash Advance
  • EO No. 77 Prescribing Rules & Regulations & Rates of Expenses & Allowances for Official Local & Foreign Travels of Government Personnel
  • COA Circular No. 2021-001 Clarification on the use of Reimbursement Expense Receipt (RER) and Certification in relation to reimbursement of expenses not requiring Official Receipts (ORs)
  • COA Circular No. 2012-003 Updated guidelines for the prevention and disallowance of irregular, unnecessary, excessive, extravagant & unconscionable expenditures
  • COA Circular No. 2023-004 dated June 14, 2023, Prescribing the Updated Documentary Requirements for Common Government Transactions, amending COA Circular No. 2012-001 dated June 14, 2012
  • COA Circular No. 97-002  Cash Advances – 2 months cash flow
  • COA Circular No. 2005-03 Utilization of Itinerary and Used Boarding Pass
  • Memo Circular No. 2013-28 Disallowance without legal basis
  • Memo No. 2023-003 Liquidation of Cash Advance
  • Memo No. CMLT-2024-034 Processing of ageing transactions beyond six months as of date


Close-out Phase Memos




  • BIR Revenue Regulation 18-2012 Regulations in the Processing of Authority to Print (ATP) Official Receipts, Sales Invoices, and Other Commercial Invoices using the On-line ATP System and Providing for the Additional Requirements in the Printing Thereof