OVPAA IPA for Book/Chapter of Books

(as approved at the 1137th BOR Meeting on 25 November 1999, and amended at the 1272nd BOR Meeting on 25 August 2011, 1282nd BOR Meeting on 20 September 2012, 1288th BOR Meeting on 20 June 2013, 1297th BOR Meeting on 28 March 2014 and 1316th BOR Meeting on 31 March 2016)


Like the award for journal articles, this award aims to reinforce scholarly publications by faculty, REPS and students and project the University in the global community of academic institutions.


  1. Regular faculty, including those on sabbatical and secondment to other agencies, REPS in active service, clinical faculty, emeritus professors and students are eligible for the award.
  2. A UP unit (institute, department, center, etc.) indicated as the affiliate institution of the author(s) shall receive an IPA apart from the IPA for authors.

Scope of Award 

Only books or chapters of books published by recognized international academic book publishers, prestigious university presses and other highly regarded international publishers found in the SENSE Ranking of Academic Publishers (link) shall receive an award.
Rank A: Refereed book publications published by the world’s top publishers
Rank B: Refereed book publications published by the world’s semi-top publishers
Rank C: Refereed book publications published by other publishers

Value of Award 

  • Authors of books or book chapters that meet the standards set in these guidelines shall receive a maximum monetary award as follows:

  • Book chapters will be evaluated separately to determine the amount of the monetary award. The criteria for evaluation will be formulated by the IPA committee upon consultation with the different area clusters.
  • In the case of co-authorship, the award shall be divided equally among the number of authors, local and foreign. Only UP-affiliated authors eligible for the award shall receive it, provided the book/chapter is published while they are on active service or before their retirement or resignation from the University.
  • The IPA per publication for UP units is P15,000. Each UP affiliate unit will receive a prorated share of the IPA equal to P15,000 multiplied by the number of authors affiliated with the UP unit divided by the total number of authors.

Application Requirements: 

  • Duly accomplished and endorsed forms
    • Application form 4.4 (book/book chapter application form)
      • Note: There should only be one application form for publications with multiple authors coming from various CUs. Must be signed by the unit/department and verified by OVCRD of the designated author/ applicant.
    • Application form 4.3 (notice of award/unit share)
  • Copy of the book/book chapter
  • Book cover
  • Copyright page
  • Preface
  • Table of Contents
  • Evidence of author’s identification with UP such as the List of Contributors or Contributors Notes
  • Evidence that the publication has undergone a blind peer-review process such as comments/ communication from the reviewer(s) and/or editor or Certification from the Editor
  • Proof of the author’s UP affiliation covering the IPA application date
    • the only accepted proofs of UP affiliation are as follows:
      • Notice of Temporary or Permanent Appointment for UP-employed authors
      • Job Contract or Contract of Service for UP-affiliated but non-UP-employed authors
      • Form 5 for undergraduate or graduate students
    • Note: Faculty/Student IDs are not acceptable

Application Process

  1. RGAO registration
    • Kindly register the study protocol where the publication is derived through this link RGAO Registration Form.
  2. Fill out the online form through this link International Publication Award (IPA) Application. The pre-filled application forms will be sent to you for review and corrections.
  3. The applicant will sign the pre-filled application forms and have them endorsed by the Department Chair/Institute Director (whichever is applicable).
  4. The applicant will forward the signed application form to RGAO.
  5. RGAO will forward the application form to OVCR for a second endorsement.
  6. RGAO will submit the duly endorsed form to the OVPAA IPA portal and notify the applicant of the submission.
  7. RGAO will notify the author once the monetary award is deposited into his/her account.

Public dissemination of UP’s international publications
1.  The abstracts of all IPA publications will be posted in the OVPAA website (ovpaa.up.edu.ph).
2. The author(s) is/are required to submit a popular article about the publication. The popular article (laymanized description of the research) will be featured in the OVPAA website and used as part of UP’s accomplishments for public dissemination.


  • The amounts mentioned above (refer to Items 4.1 of the International Publication Award for Books/Chapters of Books Guidelines) are applicable to books/chapters of books published from 1 August 2018 onwards.

Award Release:  

  • NO checks will be issued as the grant will be directly credited to the grantee’s account. The currency of funds to be given will be in Philippine Peso, 100% upon approval.