Procurement Planning

Procurement refers to the acquisition of goods, consulting services, and the contracting for infrastructure projects by the Procuring Entity. All government procurement will be governed by Republic Act 9184 (Government Procurement Reform Act) and the 2016 Revised Implementing Rules and Regulations.

Procurement Planning

is a process that starts parallel to the process of fund transfer and acceptance.

The Researcher may start this process by preparing the Project Procurement Management Plan (PPMP).

Well-planned procurement will significantly minimize the practice of doing short-cuts to ensure that the Procuring Entity is able to purchase its requirements for the delivery of public services.

Definition of Terms

Project Procurement Management Plan

Refers to the procurement plan of a specific program/project/activity (PAP) of the agency of which the procuring entity (the research proponents) should be preparing along with the project’s Line-Item Budget.

Purchase Request (PR)

This document will be prepared by RGAO to assist the research project in starting the procurement of a particular item.  This is the first step to get approval of the procurement.  Please take note that the product is not yet being purchased at this step, but we are only getting approval for it.

Purchase Order (PO)

Prepared once a PR has been approved.

This document is sent to the supplier by the purchasing entity confirming an order for items or services to be procured.

Figure 1. Goverment Procurement Process


The Guidebook for R&D Procurement

Next step: Procurement Proper