University of the Philippines ManilaResearch Grants Administration Office

Memo

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Pre-Award Phase

Registration Memos

  • Memo No. CCDP-2018-028 Registration of Researches in UPM ​​- Mandates registration of all UPM-based research activities.
  • Memo No. CCDP-2023-123 Research Requires RGAO Registration (RRRR) ​-Reinforces that all research projects must be registered with RGAO before implementation.

Institutional Funds Memos

  • Memo No. RLA 10-083 UP Manila Research Administrative Overhead Fund ​- Establishes guidelines for the use of UP Manila
  • Memo No. CCDP-2018-116 Guidelines on the Research Administrative Overhead Cost ​- Details calculation and application of administrative overhead cost in research projects.
  • RUF Utilization Guidelines Guidelines on the Utilization of the Research Unit Fund ​-Specifies procedures for utilizing the Research Unit Fund (RUF).
  • Memo No. CCDP-2016-081 Revised UP Manila Research Ethics Board Review Fees – Sets updated fee structure for UPMREB review
  • Memo No. CCDP-2017-033 Flowchart for Availing the UPM Research Bridging Effort Funds (BRIEF) Program

​Preparation of Line Item Budget

Research Personnel

  • Memo No. CCDP-2023-216 Hiring of Project-based Project Manager, Administrative Staff, and Messengers to be Included in the Line Item Budget (LIB) ​- Guidelines for including project-based staff in the Line Item Budget (LIB).
  • Memo No. EHRO-2016-159 Permit to Conduct Research
  • PGH Memo 2020-166 Flowchart for registry of admission & discharges (RADISH) access for research & training activities
  • Memo No. CMLT-2024-193 Engagement of Project Personnel in UP Manila

– Qualification

– Honoraria

  • DOST Memo Circular No. 001 S. 2009 Amendment to Memo Circular No. 001, S. 2003, otherwise known as the “Revised implementing guidelines on the Grant of Honoraria to Personnel whose service are engaged by the National Science and Technology System” -Authorizes grant to project staff.
  • DOST Memo Circular No. 001 S. 2003 February Revised Implementing Guidelines on the Grant of Honoraria to Personnel whose Services are Engaged by the National S&T System

– S&T Personnel

  • RA No. 11312 An Act Strengthening the Magna Carta for Scientists, Engineers, Researchers & other Science & Technology Personnel in the Government, amending for the purpose Republic Act No. 8439 – ​Enhances benefits for S&T personnel in government.
  • DOST AO no. 009 series of 2020 Guidelines in the Certification of Eligibility of Non-DOST S&T Personnel Under RA NO. 8439, as amended by RA NO. 11312

– Other benefits

Policies Related Memos

Payment of Staff

Expense Reports, Cash Advance

  • Memo No. CCDP-2016-010 A Checklist of Mandatory Supporting Documents for Liquidation of Cash Advance for Travel (Local and Foreign) and Special Purpose Cash Advance
  • EO No. 77 Prescribing Rules & Regulations & Rates of Expenses & Allowances for Official Local & Foreign Travels of Government Personnel
  • COA Circular No. 2021-001 Clarification on the use of Reimbursement Expense Receipt (RER) and Certification in relation to reimbursement of expenses not requiring Official Receipts (ORs)
  • COA Circular No. 2012-003 Updated guidelines for the prevention and disallowance of irregular, unnecessary, excessive, extravagant & unconscionable expenditures
  • COA Circular No. 2023-004 dated June 14, 2023, Prescribing the Updated Documentary Requirements for Common Government Transactions, amending COA Circular No. 2012-001 dated June 14, 2012
  • COA Circular No. 97-002  Cash Advances – 2 months cash flow
  • COA Circular No. 2005-03 Utilization of Itinerary and Used Boarding Pass
  • Memo Circular No. 2013-28 Disallowance without legal basis
  • Memo No. 2023-003 Liquidation of Cash Advance
  • Memo No. CMLT-2024-034 Processing of ageing transactions beyond six months as of date
  • CSC MC No. 23, s. 2019 Revised Guidelines on the Settlement of Cash Advance and the Penalty to be imposed for Failure of an Accountable Officer to Liquidate Cash Advance Within the Prescribed Period

Procurement

Close-out Phase Memos

OVPAA

DOST

BIR

  • BIR Revenue Regulation 18-2012 Regulations in the Processing of Authority to Print (ATP) Official Receipts, Sales Invoices, and Other Commercial Invoices using the On-line ATP System and Providing for the Additional Requirements in the Printing Thereof

OVCAA

  • OVCAA Memo No. 2024-21 Revised Application Form & Submission of Post-Activity/Publication Report for UPM-OVCAA Implemented Grants
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