We are pleased to announce that the Orphan Disease Center and Loulou Foundation has released a call for grant that will support research related to CDKL5 Deficiency Disorder (CDD).
Proposal Due Date: Friday, March 26, 2021, not later than 8pm (EST). Full application documents are to be uploaded at https://www.orphandiseasecenter.med.upenn.edu/grants
For more details you may download the attached file:
Q: Who should communicate to the funding agency for the transfer of fund?
A: The research team should continuously follow up the Project Officer of the funding agency of the tranche.
Q: What proof do I need for the transfer of the tranche?
A: For projects funded by government agencies , you need the List of Due and Demandable Accounts Payable – Advice to Debit Account (LDDAP- ADA). For projects funded by international/foreign agencies, you need the Payment Advice. Both can be requested from your funding agencies.
Q: Do I need to appoint an SDO to start purchasing items directly in the stores (pay in cash) or through government procurement procedures (pay through UPM check)?
A: No. Purchases made in stores can be reimbursed, while those procured through UPM following the procurement procedures will be directly paid by the UPM through their DBP accounts.
Q: When can I start charging expenses? I don’t have my funds yet, but I already have a signed MOA and LIB.
A: Expenses can be charged against the project’s fund at the start date of the project as stated in the MOA. If personal funds are used, this can be reimbursed by submitting the required documents. Follow this link https://rgao.upm.edu.ph/implementation/research-translation/ for more details.
Q: How can I request for the release of cash advance?
A: Follow this link https://rgao.upm.edu.ph/implementation/cash-advance/ for the steps on how to request for cash advance
Q: Can I reimburse the bond premium?
A: Yes. For your project, it will be charged under Taxes, Insurance Premiums and other fees.
Q: What are the inclusive dates of expenses which I can under cash advance?
A: You can only charge expenses on the approved indicated dates on your Admin. Order.
Q: Can I charge anything on my cash advance?
A: No. You can only charge expenses under the MOOE that are included in your letter request & Cash Flow.
Q: Who are eligible for the SDO position?
A: Only UPM employees with permanent appointment. Follow this link https://rgao.upm.edu.ph/implementation/cash-advance/ for more details.
Q: Are tenure-track appointment of UPM personnel eligible for the SDO appointment?
A: No, not until they have their permanent appointment.
Q: Do I need to be an SDO in order to reimburse my expenses for the project?
A: No.
Q: Are the Sales Invoices generated by the cash registered machine enough to prove the purchase, though, the required proof are the Official Receipts.
A: Yes.
Q: How much is allowed for representation/meal expenses per head?
A: Please refer to EO No. 77.
Download: Checklist for the Liquidation and Reimbursement of Research Expenses
General Reminders:
| Expense Item | Conditions |
| I. Travel Expenses | Local Travel – Liquidation within 15 days after official return Foreign Travel – Liquidation within 30 days after official return |
| a. General Requirements for Local/Foreign Travel[1],[2] | |
| i. Approved Letter Request | |
| ii. Approved Travel Order oriii. Approved Authority to Travel | For foreign travel |
| iv. Local Special Detail | For local travel |
| v. Duly Approved Itinerary of Travel | |
| vi. Approved Revised Itinerary of Travel | If the previous approved itinerary was not followed |
| vii. Certificate of Appearance/Attendance | |
| viii. For seminars/workshops/trainings | |
| 1. Certificate of Service and Appointment of the Speaker | For speakers in seminars/conferences |
| 2. Acceptance of the nominees as participants (issued by the foreign country) | |
| 3. Programme Agenda and Logistics Information | |
| ix. Certificate of Travel Completed | |
| x. United Nations Development Programme (UNDP) rate for the Daily Subsistence Allowance (DSA) for the country of destination | For foreign travel only |
| xi. Photocopy of Official Receipt of Returned Unused Cash Advance | If applicable only. Indicate specific purpose, date and travel destination of cash advance |
| xii. Certification of the Head of Agency as to the absolute necessity of the expenses together with the corresponding bills or receipts, if the expenses incurred for official travel exceeded the prescribed rate per day | If applicable only. Certification or Affidavit of Loss shall not be considered as an appropriate replacement for the required hotel/lodging receipts |
| b. Air Travel | |
| i. Official Receipt | |
| ii. Approved Purchase Request | For check payments made to a travel agency |
| iii. Flight itinerary issued by the airline/ticketing office/travel agency, boarding pass and terminal fee/ticket | All are required |
| iv. Abstract of Open Canvass and Canvass of Quotations (at least 3) | Travel Agency only |
| v. BIR 2303 or Certificate of Registration | Travel Agency only |
| c. Chartered Boat/Van Rental | |
| i. Official Receipt | If applicable only. RER or Acknowledgement Receipt can be used |
| ii. Contract of Service | |
| iii. Itinerary of Travel (Transportation Form) with List of Passengers | |
| iv. Local Special Detail | |
| v. Travel Authority | For JO staff |
| vi. Abstract of Open Canvass and Canvass of Quotations (at least 3) | Optional if in remote communities |
| vii. BIR 2303 (Certificate of Registration) | If applicable only |
| d. Metered Taxi | |
| i. Official Receipt | Uber/Grab Car/Grab Taxi: Include e-mail receipt |
| ii. RER | Uber/Grab Car/Grab Taxi Booking FeeReceived from: SDO Payee: Driver Witness: Staff |
| i. Approved Itinerary of Travel (Transportation Form) | If in groups: Add list of passengers Approved by: PI Liquidated by: Staff |
| ii. Certificate of Appearance | |
| e. Bus | |
| i. Bus ticket/Official Receipt | |
| ii. Approved Itinerary of Travel (Transportation Form) | If in groups: Add list of passengers Approved by: PI Liquidated by: Staff |
| iii. Certificate of Appearance | |
| f. Customary modes of transportation(Jeep, FX, MRT, LRT, Tricycle) | |
| i. RER | Received from: SDOPayee: Staff Witness: Staff |
| ii. Approved Itinerary of Travel (Transportation Form) | If in groups: Add list of passengersApproved by: PI Liquidated by: Staff |
| g. Boat (passenger) | |
| i. Boat ticket and terminal ticket | |
| ii. Approved Itinerary of Travel (Transportation Form) | If in groups: Add list of passengersApproved by: PI Liquidated by: Staff |
| II. Gasoline Expenses (Official Vehicles Only) | For gasoline expenses incurred while using a private vehicle in the performance of research-related duties, the expenses must be converted into the possible cost incurred if using customary mode of transportation |
| a. Official Receipt | |
| III. Per Diem (Travel and Accommodation)[3] | |
| a. Contract | |
| b. RER | |
| c. Certificate of Appearance | |
| d. Grant guidelines from funding agency (or equivalent letter) | If the per diem amount is greater than Php 800.00/day |
| IV. Accommodation (Actual Expenses) | If claiming actual expenses, staff cannot claim the entire amount of the per diem expenses. Additionally, this is not applicable for accommodation for pre-planned major activities such as trainings, workshops, conferences and large meetings. |
| a. Official Receipt | |
| b. Certificate of Appearance | |
| V. Transportation and Delivery | |
| a. Official Receipt | |
| b. Abstract of Open Canvass and Canvass of Quotations (at least 3) | If courier services or trucking services that vary according to weight or time of travel, respectively, include note that “actual prices vary according to” weight/time |
| VI. Representation | |
| a. Meetings | |
| i. Official Receipt | |
| ii. Original signed attendance sheet | |
| iii. Abstract of Open Canvass and Canvass of Quotations (at least 3) | If purchase > P 1,000 |
| iv. Grant guidelines from funding agency (or equivalent justification letter) | If representation expenses exceeds Php 150.00 /person/meeting |
| b. Community/Field | |
| i. Official Receipt | Alternative: RER/Acknowledgement Receipt |
| ii. Original signed attendance sheet | For group activities, e.g. meeting with barangay officials |
| iii. Certificate of Appearance | Individual meals for field work |
| VII. Supplies and Materials | |
| i. Official Receipt | |
| ii. Duly accomplished RER | If purchased in remote communities and suppliers is unable to provide an OR |
| iii. Collection Receipt and/or Sales Invoice and/or Cash Invoice stamped with PAID and signed by the cashier | If supplier is unable to provide an OR |
| iv. Requisition and Issue Slip | |
| vii. Abstract of Open Canvass and Canvass of Quotations (at least 3) | If purchase was made in metropolitan areas (e.g. NCR, first class municipalities, etc) and prices is > P 1,000 |
| VIII. Communication Expenses | |
| a. Internet | |
| i. Billing Statement OR Call Cards | |
| ii. Official Receipt | |
| b. Call and Text | |
| i. Official Receipt | |
| ii. Call Cards | |
| iii. Call Logs | |
| c. Mobile Phone Unit | |
| i. Certificate of No Official Phone | Provide if the study does not have an official mobile phone unit. Also indicate the SIM card numbers and respective owners |
| ii. Acknowledgement Receipt of Equipment (ARE) / Inventory Custodian Slip (ICS) | For the mobile phone unit |
| IX. Printing and Binding | |
| a. Official Receipt | |
| b. Sample (First page of document, A4-sized design of the tarpaulin or poster) | |
| c. Abstract of Open Canvass and Canvass of Quotations (at least 3) | Required for a single receipt of Php 1,000 or more. Not required if expenses were incurred in remote communities. |
| X. Patient Remuneration | |
| a. Transportation Allowance | |
| i. RER | |
| ii. Transportation Form | |
| b. Meal Allowance/Other Expenses | |
| i. RER | |
| ii. Attendance with Acknowledgement | Better if included |
| XI. General Support Services | Office and equipment maintenance and repairs |
| a. Approved Job Order | |
| b. Pre and post inspection | |
| c. Approved Work Order | |
| d. Waste Material Report | For disposal of waste materials from repair or replacement of damaged fixed assets |
| XII. Other Professional Services (e.g. Laboratory Services) | |
| a. Liquidation/Reimbursement (Cash) | |
| i. Contract of Service (or equivalent) | |
| ii. Billing Statement | |
| iii. Official Receipt | |
| iv. Summary of Patients | If applicable |
| v. Abstract of Open Canvass and Canvass of Quotations (at least 3) | Not needed if services are available within the UP System (PGH, UPD, UPLB, etc) |
| b. Check payment | |
| i. Purchase Request | |
| ii. Purchase Order/Contract of Service | |
| iii. Billing Statement | Except OR |
| iv. Summary of Patients | If applicable |
| v. Abstract of Open Canvass and Canvass of Quotations (at least 3) | Not needed if services are available within the UP System (PGH, UPD, UPLB, etc) |
[1] Memorandum Order No. CCDP-2016-010. Mandatory Supporting Documents for Liquidation of Cash Advance for Travel (Local and Foreign) and Special Purpose Cash Advance
[2] Commission on Audit Circular No. 2012-001, dated June 14, 2012. Revised Documentary Requirements for Common Government Transactions
[3] Executive Order No. 77. Prescribing Rules and Regulations and Rates of Expenses and Allowances for Official Local and Foreign Travels of Government Personnel
In pursuant to the approved Amendments on the Implementing Rules and Guidelines on the University Administrative Overhead Funds for Research and Special Projects (BOR 1147th Meeting in December 2000), the Research Grants Administration Office (RGAO) observes the attached guidelines on utilization of the Research Unit Fund (RUF).
Please note that one of the requirements for the utilization of fund is approved Internal Operating Budget (IOB). In this regard, we would like to request each unit to submit their IOB for C.Y. 2019 on or before February 21, 2019. All submitted IOBs will be consolidated by RGAO for approval of the Chancellor. In addition, please submit Project Procurement Management Plan (PPMP) for procurement of items if needed.
Kindly click link to see the Memo and Guidelines: Guidelines on the Utilization of the RUF
We are pleased to announce that the Southeast Asia-Europe Joint Funding Scheme for Research and Innovation through DOST-PCIEERD is now accepting proposals in the Thematic Areas of Bioeconomy and Infectious Diseases.
Attached is the Call for Proposal for your reference. You may also visit this link: https://www.sea-eu-jfs.eu/calls for more information.
The deadline for submission of proposals is on September 18, 2018. For inquiries, kindly coordinate with the Research Grants Administration Office (rgao@post.upm.edu.ph, 567- 2054).
Thank you for your continued interest in health research and development.
The Department of Health (DOH) recognizes the importance of research in the improvement and success of the Philippine newborn screening program. To ensure that basic, clinical and psycho-socio-cultural researches related to the newborn screening program are undertaken, DOH issued Department Memoranda on 9 August 2010, 2 September 2014 and 25 January 2016. The Memoranda directed the Newborn Screening Reference Center (NSRC) to oversee this research agenda. The NSRC has delegated the administration of the research grants to the National Institutes of Health (NIH) with the assistance of the UP Manila Research Grant Administration Office (RGAO). Consequently, the Philippine newborn screening program is expected to generate researches that would help improve newborn screening processes/services, improve patient outcome, and explore new knowledge in newborn screening.
The NIH is pleased to announce this ‘Call for Research Proposals’ on behalf of the NSRC’s Research Grant initiative for 2018-2019.
The grant proposal/application process is open to institutions, groups, consultants, trainees (fellows, residents, medical students, non-medical undergraduate students, graduate students). Trainees must have a faculty co-investigator.
Initial budget earmarked for the first cycle (2018-2019) is Php 50 million. Funding is available for multi-year projects.
1. Short term and long term outcome studies for patients affected with any of the disorders in the newborn. screening panel*
2. Burden of disease studies of conditions in the newborn screening p anel*
3. Determinants on decisions regarding acceptance of newborn screening among various stakeholders (e.g. parents, physicians, nurses, midwives, etc)
4. Acceptability of the use of residual blood spot specimens remaining after screening for research
5. Molecular analysis of metabolic disease cases from 1996-2017
6. Molecular analysis of patients diagnosed with endocrine disorders as a result of newborn screening (e.g. congenital adrenal hyperplasia, congenital hypothyroidism)
If your proposed topic is not in the list, you may still submit your capsule proposal.
*www.newbomscreening.ph
Kindly register as a proponent @ http://rgao.upm.edu.ph/registration and submit the following requirements on or before October 30, 2018:
1. Capsule Proposal (300 words – brief intro, objectives, impact of study)
2. Letter of Intent
3. CV (max 2 pages) of Lead Proponent (Principal Investigator/Project Leader)
4. Brief profile of the institution of researcher
For queries, please contact Ms. Vivian Biala or Ms. lonee lbarrientos of the Research Grants Administration Office, UP Manila at tele.phone # 567-2054 or email us at rgao@post.upm.edu.ph.
Capsule proposals will be reviewed. Feedback will be given within 2 weeks from submission of capsule proposal. Short-listed applicants will be required to submit a full proposal. Full proposals will undergo technical review. RGAO will assist with budget preparation and ethics review.
NSRC Call for Proposal (Open to All)NSRC Call for Proposal (Open to All)
Good day!
The Office of the Vice Chancellor for Research is pleased to announce that the Research Grants Administration Office (RGAO) is now accepting applications for the UPM Student Researcher Grant for CY 2018. This grant provides funding support for thesis/research of UP Manila undergraduate students, medical students, and masteral students without any scholarship.
A research grant of up to P40,000.00 each shall be given to deserving research projects to subsidize expenses for maintenance and other operating expenses (MOOE) only. The proposals shall be evaluated based on relevance and scientific merit subject to appropriate ethical clearance. The thesis or research adviser should endorse the application and will be responsible for financial disbursements and liquidation of funds. The successful applicants are strongly encouraged to publish their results in reputable peer-reviewed journals and are required to submit their manuscript in a publishable format ready for submission.
Please submit the following requirements on or before 15 October 2018 (Monday):
Thank you.
