Refers to the acquisition of goods, consulting services, and the contracting for infrastructure projects by the Procuring Entity. All government procurement will be governed by Republic Act 9184 (Government Procurement Reform Act) and the 2016 Revised Implementing Rules and Regulations.
Procurement planning is a process that starts
Parallel to the process of fund transfer and acceptance, the Researcher must start preparing the Project Procurement Management Plan (PPMP). The PPMP is a document that contains everything that the project will be buying, categorized into either goods, services or infrastructure.
- The PPMP serves as a guide document in the procurement and contract implementation process, as well as a vital reference in procurement monitoring.
- It serves as an important tool in resource and financial management, allowing the Procuring Entity the flexibility to optimize the utilization of scarce resources.
Well-planned procurement will significantly minimize the practice of doing short-cuts to ensure that the Procuring Entity is able to purchase its requirements for the delivery of public services.
Competitive or Public Bidding is a method of procurement that is open to any interested and qualified party. All procurement should be done through Public Bidding except as provided in Rule VI of the IRR-A. (IRR-A Section 10)
Competitive Bidding consists of the following processes: advertisement, pre-bid conference, receipt of eligibility documents and bids, eligibility check, opening and examination of bids, evaluation of bids, post-qualification, and award of contract. (IRR-A Section 5 [h]) A Procuring Entity should, therefore, see to it that its procurement program allows enough time to conduct such Public Bidding.
There are two (2) types of Competitive Bidding procedures: the Single-Stage and Two-Stage. The Single-Stage bidding is the regular procedure used for competitive or public bidding while the two stage bidding is employed when the required technical specifications/ requirements of the contract cannot be precisely defined in advance of bidding, or where the problem of technically unequal bids is likely to occur.