Forms

Salary & Honorarium

• Checklist for Salary
• Payroll Summary (with DBP bank account)
• Certificate of Service (COS)
• Accomplishment Report
• Project Contract Form for UPM Employees
• Project Contract Form for Non-UPM Employees
• Bank Details (no DBP or LBP bank account)

Cash advance

• Checklist for Liquidation/Replenishment
• Request letter for SDO designation
• Request letter for extension of SDO & increase in cash accountability
• Petty Cash Voucher
• SOA, Liquidation report, summary of expenses
• Cash Flow

BRIEF Program

• Request letter to avail BRIEF program

Expense Report Common attachments

• Checklist for Reimbursements
• Request for Authority to Reimburse
• Summary of Expenses
• Reimbursement Expense Receipt
• Certificate of Expenses Not Requiring Receipts

Travel expenses

• Transportation form
• Certificate of Appearance
• Authority to Travel
• Itinerary of Travel
• Certificate of Travel Completed
• Contract for chartered vehicle/van rental

Representation expenses

• Attendance

Communication expenses

• Call logs
• Certificate of No Official Phone

Procurement

• Project Management Procurement Plan
• Requisition & Issue Slip (RIS)
• Inspection & Acceptance Receipt (IAR)
• Inventory Custodian Slip (ICS)
• Property Acknowledgement Receipt (PAR – for items ≥ 50k)
• Abstract of Canvass
• Pre and post inspection Report
• Waste Material Report
• Job Order Request
• Certificate of Acceptance
• Certificate of Good Working Condition
• Checklist of Documents Required for Payment of Suppliers (Services)
• Checklist of Goods
• Property Card
• Table of Ratings for Lease of Real Estate
• Table of Ratings for Venue (with sample rating)

Other Forms

• Line-Item Budget (DOST template)
• Cash program
• Realignment of LIB request letter