What is the PR – purchase request ?

A purchase request is prepared by RGAO to assist the research project in starting the procurement of a particular. This document is the first step to get approval of the procurement. The product is not yet being purchased, but we are just getting approval for it. The PR must contain the following information: research project that needs the item, detailed specifications of the item, quantity of the item, and the budgeted price of the item. It is best practice not to place the brand of the item but just the details of the specifications. If a certain brand is required, this must be properly justified. RGAO would then forward the PR to the Accounting Department to ensure availability of funds, and to the Procurement Office for the proper mode of procurement. Only then will this be given approval.

Going back to our case, the purchase request should contain the name of the research project, the item (laptop), the specifications (size, memory, operating system, capabilities), quantity (10 pcs), budgeted price (P25,000).