How can the failure of bidding in this scenario been prevented?

The project leader must first have an idea of the prevailing market price of the items they need to procure. To allow for inflation and increase in market prices, the amount in the budget can be increased by approximately 10%. If the market price is P28,000, the budget for the item can be placed at P30,800 thereabouts.

3. Failure to provide the details of the product specifications.

The purchase request and purchase order missed an important detail in the product specification. This resulted in the software to be used in the national survey not compatible with the procured laptops.