Crediting Research Funds

The Fund Administration and Management Unit (FAMU) is the unit in-charge on processing of all research funds. In particular, they collect the review fees for the IACUC and UPMREB. FAMU collect the Administrative Overhead Cost and process the acceptance of the funds and proper recording in the book of accounts of the University. Research funds can be transferred to UP Manila through any of the four (4) modes of payment:

Cash and Check

1. Cash and/or check payments will be received by a FAMU staff.

2. If the payment is a check, the FAMU staff will ensure that the following details apply:

a. The payee is UP Manila.
b. The check is a Manager’s Check.
c. The check is free from erasures and the amount of the peso and centavos are written in words within the space provided.

3. Upon receipt of the funds, a Fund Acceptance Form (FAF) will be accomplished and signed by the Researcher. The FAF contains the breakdown and purpose of the money.

4. Based on the details written on the FAF, the FAMU staff will prepare an Order of Payment.

5. The Order of Payment is submitted to the Cash Office along with the cash/check. The Collecting Officer will issue an Official Receipt according to the details written in the Order of Payment.

6. The original OR will be given to the Researcher while FAMU keeps a file copy. The OR will be used as the reference in future transactions with the Accounting Office in the subsequent fund utilization activities.

Local and International Electronic Fund Transfer

1. The sponsor or funding agency has the option to transfer the research grant/funds to the UP Manila Trust Liability Account in the Development Bank of the Philippines in two currencies – Philippine Peso and US Dollar.

Untitled

2. Once the funds have been transferred to the UP Manila DBP-Nakpil account, the sponsor will send the scanned copy of the deposit slip/transfer order/Advice to Debit Account (ADA) to the Researcher. The Researcher will forward this document to FAMU for processing along with an accomplished FAF.

3. The FAMU staff will coordinate with the UP Manila Accounting Office for confirmation of the fund transfer and receipt in the appropriate account.

4. Once the fund transfer has been confirmed, the UP Manila Accounting Office will prepare the Order of Payment (OP), signed by the Chief Accountant.

5. The FAMU staff will take the OP to the Cash Office where the Collecting Officer will issue an Official Receipt containing the details written in the OP.

6. The original OR will be given to the Researcher while FAMU keeps a file copy. The OR will be used as the reference in future transactions with the Accounting Office in the subsequent fund utilization activities.